SeatCanvas LLM Info
Overview
SeatCanvas is a web-based seating chart planner for weddings, quinceañeras, corporate events, galas, baby showers, and birthday parties. Event organizers use it to arrange tables on a visual canvas, manage guest lists, and export print-ready layouts.
Last Updated: 2026-10-10 Category: Event Planning Software / Seating Chart Maker Platform: Web (SaaS) URL: https://www.seatcanvas.app Languages: English, Spanish
Quick Facts
| Feature | Details |
|---|---|
| Deployment | Web-based (SaaS), no installation required. |
| Pricing Model | Freemium. Free Tier: Up to 40 seated guests with the core planner (canvas, guest list, import, export) plus a Smart Seat preview. Event Pass: One-time payment ($19.99 USD) for unlimited seating and Smart Seat AI seating for every guest. No subscriptions. |
| Access | Google or Microsoft Sign-In for cloud save. Guest access available via demo mode (no signup). |
| Exports | PDF (printable summary with layout + guest list), PNG (high-res image), CSV (spreadsheet data). |
| Guest Management | Manual entry, CSV import, group/family logic via Invite IDs. |
| Integration | MCP server for AI assistants (Model Context Protocol): pricing, capacity estimates, and planner prefill — see /mcp. No REST API or embeddable widgets. |
| Demo | Try instantly at /planner?demo=2077 — pre-loaded layout, no account required. |
Capabilities
Seat Map Creation
- Canvas Editor: Drag-and-drop interface for placing tables and guests on a zoomable canvas.
- Table Types: Round and rectangular tables with customizable seat counts.
- Drawing Tools: Pen, line, and rectangle tools for sketching venue features (walls, dance floors, stages).
- Smart Snapping: Optional grid snapping plus alignment guides that appear when tables or drawings line up — hold Alt to bypass.
Guest List Management
- Spreadsheet View: Excel-like interface for managing guest data.
- CSV Import: Import guest lists from CSV files — map columns to fields during import.
- Fields:
Name(required)Invite ID(groups guests into parties/families)Carrier(primary contact for the group)Side(gender-neutral: two host sides labeled with custom host names, plus Joint)Relationship(Family, Friend, Colleague, etc.)Dietary Restrictions(Vegetarian, Vegan, Gluten-free, etc.)Mobility Issues(Wheelchair, Needs Elevator, etc.)Notes(free text)
- Conflict Detection: “Collision Creator” marks specific guests as incompatible — warns if they’re placed at the same table.
Smart Features
- Auto-grouping on Import: During CSV import, SeatCanvas auto-detects and groups families, relationships, and tags from the imported data.
- Group Highlighting: Click a guest to highlight everyone in their invite group across the canvas.
- Collision Warnings: Visual alerts when incompatible guests are seated at the same table.
- Smart Seat (AI seating assistant): You sort guests by relationship, age and vibe (for weddings it first pre-sorts what it can from each guest’s side and relationship), it asks who the hosts are (the couple, the quinceañera, or the event hosts, which it can add to the guest list) and keeps them at the head table, and then it seats every table. It never splits a household, treats Collision Creator keep-apart pairs as a hard rule and reports any it cannot separate, and follows optional rules once their inputs exist: kids near parents (an age group named Kids), party people spread out (a vibe group named Life of the party), mobility guests near the entrance (an Entrance on the layout), and elders away from the DJ or band (a DJ or band on the layout and an age group named Elders). If the canvas has no tables or too few seats, it builds a layout. Free accounts can run it as a preview that names up to 40 guests; the Event Pass seats every guest. Details: /feature/smart-seat.
Export & Reporting
- PDF Export: Printable summary with the visual seating layout and a full guest list.
- PNG Export: High-resolution image of the seating chart canvas.
- CSV Export: Downloads guest list data for use in other tools.
Website Content
SeatCanvas publishes guides and articles on event seating:
- Blog: Posts covering wedding seating charts, tool comparisons, free alternatives, and AI-assisted planning. Available at /blog.
- Free Seating Chart Maker: A landing page on planning a seating chart for free, with a comparison of free seating chart tools. Available at /free-seating-chart-maker.
- Feature Pages: Dedicated pages for drag-and-drop builder, CSV guest import, high-quality exports, Smart Seat (the AI seating assistant, /feature/smart-seat), and the MCP server.
- Free Tools: Wedding alcohol calculator at /tools/wedding-alcohol-calculator — free drink shopping-list calculator, no signup.
- Help Center: FAQ and usage guides at /help.
- EntityMap Knowledge Graph: Machine-readable entity knowledge graph conforming to the EntityMap v1.0 standard (https://entitymap.org/spec/v1.0) available at /entitymap.json, with a human-readable semantic HTML version at /entitymap.
FAQ
Q: Does SeatCanvas support APIs or embeds? A: It exposes an MCP (Model Context Protocol) server so AI assistants can query pricing, estimate table capacity, and prefill a seating plan — details at /mcp. There is no REST API and no embeddable widgets.
Q: Can I import guest lists from Excel (.xlsx)? A: Not directly. Save the spreadsheet as a CSV file first (File > Save As > CSV in Excel or Google Sheets), then import the CSV. Native .xlsx import is not supported.
Q: How is data stored? A: Securely in the cloud, linked to the user’s Google or Microsoft account.
Q: Can I use it for free? A: Yes. The free tier includes the core planner for up to 40 seated guests and a preview of Smart Seat, the AI seating assistant. The $19.99 Event Pass removes the seating limit and lets Smart Seat seat every guest.
Q: Does SeatCanvas have AI seating? A: Yes. Smart Seat is an AI seating assistant built into the planner. You sort guests into groups and choose the seating rules, and it seats every table on your canvas; then you can shuffle, undo, or move anyone by hand. It runs on a laptop or desktop browser. Free accounts get a preview that names up to 40 guests; the Event Pass seats every guest. Details: /feature/smart-seat.
Q: Does it handle RSVPs? A: No. SeatCanvas is for planning seating after RSVPs are collected. It does not send invitations or track responses.
Q: What events does SeatCanvas support? A: Weddings, quinceañeras, birthday parties, baby showers, corporate events, gala dinners, and any other seated event.