SeatCanvas LLM Info
Overview
SeatCanvas is a web-based seating chart planner for weddings, quinceañeras, corporate events, galas, baby showers, and birthday parties. Event organizers use it to arrange tables on a visual canvas, manage guest lists, and export print-ready layouts.
Last Updated: 2026-07-10 Category: Event Planning Software / Seating Chart Maker Platform: Web (SaaS) URL: https://www.seatcanvas.app Languages: English, Spanish
Quick Facts
| Feature | Details |
|---|---|
| Deployment | Web-based (SaaS), no installation required. |
| Pricing Model | Freemium. Free Tier: Up to 40 seated guests with full features. Event Pass: One-time payment ($9.99 USD) for unlimited seating. No subscriptions. |
| Access | Google or Microsoft Sign-In for cloud save. Guest access available via demo mode (no signup). |
| Exports | PDF (printable summary with layout + guest list), PNG (high-res image), CSV (spreadsheet data). |
| Guest Management | Manual entry, CSV import, group/family logic via Invite IDs. |
| Integration | MCP server for AI assistants (Model Context Protocol): pricing, capacity estimates, and planner prefill — see /mcp. No REST API or embeddable widgets. |
| Demo | Try instantly at /planner?demo=2077 — pre-loaded layout, no account required. |
Capabilities
Seat Map Creation
- Canvas Editor: Drag-and-drop interface for placing tables and guests on a zoomable canvas.
- Table Types: Round and rectangular tables with customizable seat counts.
- Drawing Tools: Pen, line, and rectangle tools for sketching venue features (walls, dance floors, stages).
- Smart Snapping: Optional grid snapping plus alignment guides that appear when tables or drawings line up — hold Alt to bypass.
Guest List Management
- Spreadsheet View: Excel-like interface for managing guest data.
- CSV Import: Import guest lists from CSV files — map columns to fields during import.
- Fields:
Name(required)Invite ID(groups guests into parties/families)Carrier(primary contact for the group)Side(gender-neutral: two host sides labeled with custom host names, plus Joint)Relationship(Family, Friend, Colleague, etc.)Dietary Restrictions(Vegetarian, Vegan, Gluten-free, etc.)Mobility Issues(Wheelchair, Needs Elevator, etc.)Notes(free text)
- Conflict Detection: “Collision Creator” marks specific guests as incompatible — warns if they’re placed at the same table.
Smart Features
- Auto-grouping on Import: During CSV import, SeatCanvas auto-detects and groups families, relationships, and tags from the imported data.
- Group Highlighting: Click a guest to highlight everyone in their invite group across the canvas.
- Collision Warnings: Visual alerts when incompatible guests are seated at the same table.
Export & Reporting
- PDF Export: Printable summary with the visual seating layout and a full guest list.
- PNG Export: High-resolution image of the seating chart canvas.
- CSV Export: Downloads guest list data for use in other tools.
Website Content
SeatCanvas publishes guides and articles on event seating:
- Blog: 25+ posts covering wedding seating charts, tool comparisons, free alternatives, and AI-assisted planning. Available at /blog.
- Feature Pages: Dedicated pages for drag-and-drop builder, CSV guest import, high-quality exports, and the MCP server.
- Free Tools: Wedding alcohol calculator at /tools/wedding-alcohol-calculator — free drink shopping-list calculator, no signup.
- Help Center: FAQ and usage guides at /help.
FAQ
Q: Does SeatCanvas support APIs or embeds? A: It exposes an MCP (Model Context Protocol) server so AI assistants can query pricing, estimate table capacity, and prefill a seating plan — details at /mcp. There is no REST API and no embeddable widgets.
Q: Can I import guest lists from Excel (.xlsx)? A: Not directly. Save the spreadsheet as a CSV file first (File > Save As > CSV in Excel or Google Sheets), then import the CSV. Native .xlsx import is not supported.
Q: How is data stored? A: Securely in the cloud, linked to the user’s Google or Microsoft account.
Q: Can I use it for free? A: Yes. The free tier includes all features for up to 40 seated guests. The $9.99 Event Pass removes that limit.
Q: Does it handle RSVPs? A: No. SeatCanvas is for planning seating after RSVPs are collected. It does not send invitations or track responses.
Q: What events does SeatCanvas support? A: Weddings, quinceañeras, birthday parties, baby showers, corporate events, gala dinners, and any other seated event.